What Agreed Prices Does
You negotiate a rate with a supplier. Then somebody raises a purchase order and types a different number, and nobody notices until the stock value looks wrong three months later.
Agreed Prices is where that rate lives, so the purchase order opens at it. And where you never agreed anything, the console still remembers what you actually paid last time — read off your own purchase documents, not a price list somebody has to maintain.
Two screens, both under Purchases:
| Screen | What it is for |
|---|---|
| Agreed Prices | The rates you negotiated. Author one, revise it, end it, read its history. |
| Price Variances | Purchases that came in above the agreed or last-paid rate, so somebody chases the supplier instead of nobody. |
The three things worth knowing before you start
You do not have to enter anything. Buy an item from a supplier once and the rate is remembered from the purchase document itself. Agreed Prices is for the rates you want to hold them to — the ones you shook hands on.
A rate is never overwritten. Change one and the old rate is kept, closed off on the day the new one starts. That is why a purchase order raised last quarter still reads at last quarter's rate instead of being quietly restated.
Nothing here posts to your accounts. An agreed rate is what you expect to pay. Paying more than you expected is not an accounting event — it is a phone call to make, which is exactly what Price Variances is a list of.
Who can see what
Three separate permissions, because they are three different jobs:
- View pricing — both screens, the caption under a purchase-order line, and the panel on a supplier's page. Without it, none of them exist for you: no menu entry, no search result, nothing.
- Manage agreements — author, revise and end a rate. A commercial commitment.
- Manage variances — clear a flagged purchase and set what counts as worth flagging. Deliberately separate from authoring, so the person who agreed the 100 is not also the person who can quietly clear the 105.
Show me how
Both the agreed-price editor and the Price Variances screen carry a Show me how link at the top right. It walks you through the screen you are on, in place — no video, no leaving the page.